CNG’S TRANSCRIPT POLICY
(last update July 2, 2020)
CNG transcripts only report of end-of-course, subject, or year-end grades. For students in grades K4-5, CNG only reports grades at the end of year on the transcript. If a student in K4-5 should leave school any time prior to the end of academic school year, the trimester report cards and/or progress reports will be attached to the transcript.
For students in grades 6-12, CNG only reports grades at the end of a course on the transcript. In grades 6-8 where there are some quarter classes such as Physical Education and Health, these types of courses will be reported on the transcript at the end of each quarter in which the credit is earned. Typically in grades 9-12, all other courses are comprised of two semesters. These courses are also reported out as semester grades when credit is awarded. In the event that a student in grades 6-12 needs a transcript prior to the end of the two separate semester marking periods, all quarterly progress reports and/or report cards will be attached for that academic year. In addition, for students enrolled in a current year, the course names for courses in which the student is currently enrolled will be included on the official transcript as often needed for college/university applications as well as summer school applications.
All transcripts, whether unofficial or official, are processed through the office of the CNG Academic Secretary, located in the HS Office. During vacation times when the Academic Secretary might not be available, a designee will be assigned to process unofficial and official transcripts. Parents and students can request unofficial transcripts for their own information at any time by making a request through the Academic Secretary.
Official transcripts are typically needed for most educational institutions. Parents and students can request an official transcript through the College Counselors (for college and university applications as well as summer school programs) or through the CNG Admissions Office (for transfer to another school, departure from CNG, or study abroad for a semester/year). An official transcript must be sent directly to the educational institution from CNG.
ALL CNG transcripts are sent with a current School Profile and a one page Comparative Grading Scale (2019) document.
If the receiving institution requires a physical copy that needs to be sent through a courier service, parents will be billed accordingly. In general, transcripts for universities are sent electronically through the Maia Learning system with no service change applied.
In special extenuating circumstances as determined by CNG Administration, parents may request an official transcript in a signed and sealed envelope for direct delivery to the receiving institution. A note will be included on the transcript to make it official only if it is received in a signed and sealed envelope. However, most educational institutions require that official transcripts be sent at some point directly from the issuing school.
External Accredited Organizations - When students have records from external accredited organizations (including semester/year temporary withdrawal, late arrival to CNG, online course, or other), the courses will not be posted on the CNG transcript and the grades will not be included in the CNG GPA. A note will be made on the transcript of credits earned at another institution, and the transcript from the other institution(s) will be included.
Colombian Diploma Course Validation - Validation of courses at CNG (Sociales and Español) will be considered regular credits on the CNG transcript. The grade will be counted in the CNG GPA, and the credit will appear on the transcript with an indicator of it being done as a validation. There will be no Honors version of these courses.
For students studying in Colombia and receiving the Bachillerato diploma, CNG has an official Colombian transcript that will also need to be requested through the Academic Secretary.
DISCIPLINARY EXPULSION - TRANSCRIPT DESIGNATION
Disciplinary Expulsion: Disciplinary Expulsion is a sanction that removes a student from the individual’s academic program and permanently separates a student from the institution without opportunity to graduate or re-enroll at the school in the future. The fact of expulsion will appear permanently on the student’s transcript with the condition of departure noted as “Disciplinary Expulsion” with the date of the expulsion also included. Furthermore, this same designation will be permanently placed in the student’s cumulative file for record-keeping purposes. (April 2019)